Counterparty KYC Pack
Know Your Counterparty.
Customer due diligence pack to be completed and returned before any trade, quotation or binding offer is issued. Aligned to Reserve Bank of Zimbabwe AML/CFT Guidelines.
1 · Counterparty Identity§ Identification
Registered Legal Name
Trading Name (if different)
Country of Incorporation
Company / Registration No.
Tax Identification No. (TIN / VAT)
Date of Incorporation
Legal Form
Registered Address
Principal Place of Business
Regulated by
Licence / Permit Reference
2 · Contact & Authorised Representation§ Contacts
Primary Contact — Name
Role / Title
Email
Telephone (with country code)
Authorised Signatory — Name
ID / Passport No.
Evidence of Authority (Board Resolution / POA ref)
3 · Ownership & Ultimate Beneficial Ownership§ UBO
Identify all natural persons with ≥ 25% ownership or who otherwise exercise control. Attach a UBO declaration signed by an authorised officer.
| # |
Full Legal Name |
Nationality |
ID / Passport |
% Ownership |
Nature of Control |
PEP? |
| 1 | | | | | | Y / N |
| 2 | | | | | | Y / N |
| 3 | | | | | | Y / N |
| 4 | | | | | | Y / N |
4 · Documents on File§ Evidence inventory
Tick each item attached. Record the evidence reference (file name, date, issuing authority). Items marked REQ are mandatory before onboarding can be approved.
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Certificate of Incorporation / Registration Apostilled where counterparty is non-Zimbabwean.
REQ
-
Memorandum & Articles of Association / Constitution
REQ
-
Certified shareholder / beneficial-ownership register Dated within 3 months.
REQ
-
Board Resolution authorising the transaction / relationship
REQ
-
Authorised signatory list with specimen signatures
REQ
-
Government-issued ID / passport for each UBO and signatory Certified copy.
REQ
-
Proof of registered & trading address Utility bill / bank letter < 3 months.
REQ
-
Tax clearance / VAT registration certificate
REQ
-
Licences / permits relevant to the commodity e.g. MMCZ export permit, GMAZ licence, Minerals Act 21:05 licence.
REQ
-
Bank reference / confirmation letter Issued on bank letterhead, < 3 months.
REQ
-
Two trade references from active counterparties
REQ
-
Latest audited financial statements Last 2 years; management accounts accepted for start-ups under 24 months.
REQ
-
Adverse media / open-source check
REQ
-
Source of funds declaration
REQ
-
Source of wealth (for PEPs & high-risk relationships)
COND
-
Signed AYCAS Anti-Bribery & Sanctions undertaking
REQ
5 · Counterparty Declaration§ Attestation
The undersigned, being an authorised officer of the counterparty named in Section 1, declares that the information provided in this pack is complete, accurate and current to the best of our knowledge. We confirm that neither the counterparty, its beneficial owners, nor its directors appear on any international sanctions list (OFAC, UN, EU, UK, RBZ) at the date of signing, and that none are politically exposed persons save as declared in Section 3. We undertake to notify AYCAS Commodities in writing within 10 business days of any material change to the information provided.
Authorised Signatory — Full Name
Role / Title
Signature
Signed on behalf of the counterparty
Date (DD / MM / YYYY)
Company Stamp
Affix company stamp / seal within this area
6 · Submission§ Return instructions
Return the completed pack with certified supporting documents to trade@aycascommodities.com. Physical originals may be required for certain documents before onboarding is confirmed — AYCAS will advise where applicable.