Paid on contracted terms.

How AYCAS pays its suppliers. Every supplier is paid against the contracted schedule. Payment doesn't stretch to fund the buy-side of a trade.

1 · Principles§ Standing practice

Payment is made against delivered, inspected tonnage — per weighbridge ticket and certificate of analysis. No payment against intention.
No silent deductions. Any variance between contracted and delivered spec is raised in writing, with the supporting evidence, before settlement is adjusted.
A named trader is the single point of contact through the full payment cycle — from invoice receipt to value in the supplier's account.
Pre-payment or partial pre-payment is available to suppliers with a proven track record, against signed contract and agreed milestone triggers.

2 · How it works§ Cycle

A supplier invoice is receivable once the consignment is accepted at destination. Acceptance means the weighbridge reconciles, the certificate of analysis signs off within contracted tolerance, and the documents on the shipment are in order. The payment clock starts from acceptance, not from loading.

Where a contract sets advance or milestone payments — typical on programme supply and on higher-volume regional parcels — the schedule and the triggering documents are listed in the signed contract. This document describes standard practice; the contract is the operative instrument.

3 · What suppliers can expect§ Undertakings

Every supplier is paid against the contractual schedule. AYCAS does not stretch suppliers to fund the buy-side of a trade. If a payment will slip, the supplier is notified in advance of the due date — not after it. Where a consignment fails spec, the variance is documented and settled under the contract's quality-adjustment mechanism; there is no unilateral docking.

AYCAS

Commodities · Harare

AYCAS-PAY-SUPPLIER · v1.0

Supplier Payment Terms & Remittance — continued

4 · Payment tracks by supplier jurisdiction§ Annex A / Annex B

The supplier vetting questionnaire has two documentary annexes. Payment handling follows the same split: domestic flows under Annex A, cross-border forex flows under Annex B.

	ANNEX AZimbabwean suppliers	ANNEX BRegional suppliers — SA, Zambia, Malawi
Currency	USD via FCA (Foreign Currency Account).	Hard currency — USD is standard. ZAR available for South African suppliers by prior agreement.
Banking	AYCAS remits from its Zimbabwean FCA to the supplier's FCA on receipt of a valid invoice, certificate of analysis and weighbridge ticket.	International bank-to-bank remittance. AYCAS manages the RBZ-side forex paperwork and lodges the CD1.
Standard timing	14 days net from acceptance at destination. Quicker on programme suppliers.	30 days net from loading, or as contracted. Letter-of-credit and documentary-collection structures available for new relationships.
Forex & CD1	Not applicable — domestic flow, no CD1.	AYCAS handles the RBZ forex authorisation and the CD1 on the Zimbabwean side.
Settlement documents	ZIMRA-compliant invoice, weighbridge ticket, certificate of analysis.	Commercial invoice, packing list, weighbridge ticket, certificate of analysis, phytosanitary certificate (agri) or MMCZ export permit (minerals, from AYCAS side).
Tax	ZIMRA-compliant invoicing expected. Withholding tax applied where prescribed.	Supplier invoices per home jurisdiction. Withholding or treaty relief applied where prescribed.
Onboarding	Annex A documentary pack. Bank details confirmed on FCA letterhead.	Annex B documentary pack. Bank reference letter required at onboarding.

5 · Contract governs§ Closing

Specific terms — advance percentages, milestone triggers, the full settlement document list and any variance mechanism — are set out in the signed supply contract for each relationship. This document describes AYCAS's standard practice. Where the contract differs, the contract prevails.

Contact. Commercial questions — trade@aycascommodities.com. Settlement and remittance — finance@aycascommodities.com.

Version v1.0 · Issued April 2026.