Service Providers — AYCAS Commodities

Who we contract

Movement, clearance, port.

Three disciplines, contracted against named corridors and border posts. Firm appointments, not open panels.

Road & rail transporters: SADC corridor road haulers — Zimbabwe, South Africa, Zambia, Malawi, Mozambique — and rail operators where applicable. GPS-telematics and goods-in-transit insurance non-negotiable.
Cross-border clearing agents: Beitbridge, Plumtree, Nyamapanda, Forbes, Chirundu, Kazungula and other border posts we use, on both sides where relevant.
Port agents: Beira, Walvis Bay, Durban, Dar es Salaam. Customs clearance, stevedoring liaison, vessel nomination support.

The process

One process, four stages.

The same four stages for every service provider, regardless of discipline. Documentary requirements differ by track — transporter or clearing agent — see below.

Apply

Email trade@aycascommodities.com or use the enquiry form. Request the relevant questionnaire — transporter or clearing agent. Return completed with certified supporting documents.

Vet

AYCAS verifies licensing with the relevant registry (ZIMRA for Zimbabwean clearing agents; equivalents across SADC), confirms insurance schedules, runs sanctions screening and takes up references. Typical turnaround: seven working days.

Appoint

Successful applicants receive a formal appointment letter setting out scope, authorities, fee basis, SLA and liability terms. Transporters are added to the approved carrier list per corridor; clearing agents are appointed by border post or port.

Operate

AYCAS nominates cargoes against a dispatch brief. Service providers execute per SLA with full documentary handover. Payment against invoice per the contracted schedule.

Documentary requirements

Same process. Track per discipline.

Requirements differ by discipline. Transporters and clearing agents each have their own questionnaire — complete the one that applies to what you do.

Transporters: Company registration · operating licence · fleet schedule with truck types and tonnage · GPS / telematics confirmation · goods-in-transit insurance schedule · motor third-party and public-liability cover · driver licensing and PrDP references · safety record · trade references.
Clearing agents: Company registration · customs clearing agent licence (ZIMRA or equivalent) · freight forwarder registration · bonded warehouse agreement (where applicable) · professional indemnity and errors-and-omissions cover · fidelity insurance · licensed clearing officer credentials and bond details · branch footprint confirmation · references from other trading firms.

The questionnaires in the resources library set this out in full. Complete the one that applies to your discipline and return it with certified supporting documents.

Transporter vetting questionnaire Clearing agent application pack

Our undertakings

What service providers can expect from AYCAS.

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Nominations against firm cargoes

We don't shop quotes to keep you on call. Nominations mean cargo.

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Payment on contracted terms

Invoices are paid against the contracted schedule. If a payment will slip, we tell you before it does.

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One operator per corridor

You deal with a named AYCAS trade operator per movement, not a shifting desk.

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Documentary discipline on both sides

POD, CMR, clearing documents and variance reports close out every leg. Your records and ours match, every time.

Ready to work with AYCAS?

Download the questionnaire that applies to your discipline and return it with certified supporting documents. Or start with a short note telling us the discipline you cover, the corridors or posts you work, and your fleet or licence footprint.

Start the conversation View service-provider resources